The complexities of managing protected health information (PHI) warrant using health information management software to ensure the proper monitoring, sharing, and storage of sensitive data. However, compliance officers and other decision-makers relying on this software must constantly identify and mitigate threats to PHI security and confidentiality. Fortunately, compliance officers can remain vigilant with compliance support services and comprehensive software.
The Purpose of Health Information Management Software
Health information management (HIM) involves collecting, storing, sharing, protecting, and analyzing PHI to implement high-quality patient care. All these functions depend on the availability of crucial patient data. The key components of HIM include:
- Electronic medical records, containing digital versions of patient charts, medical history, diagnostic information, images, and other PHI
- Electronic health information exchanges, allowing healthcare providers to securely share and provide authorized access to PHI in ways that increase the efficiency and effectiveness of patient care
- Data analysis and reporting, including the transformation and modeling of data to aid in medical decision-making, predicting health outcomes, and allocating healthcare resources
- Medical classification and coding systems, enabling efficient and proper claims submissions for medical services and the acquisition of necessary medicines and supplies
Managing all these HIM elements requires sophisticated health information management software to ensure accuracy and timeliness in handling PHI and sensitive data. HIM software also allows quick access to information crucial to a patient’s diagnosis, treatment, or recovery.
How Compliancy Group Can Support Your HIM Software Needs
Health information management requires strict compliance with healthcare regulations protecting the security and privacy of PHI. Maintaining compliance includes keeping PHI safe and preventing threats to cybersecurity. It also requires preventing interruptions to the organization’s information infrastructure.
Unfortunately, you can’t rely solely on HIM software to ensure patient privacy and system-wide security. For example, a provider’s ability to instantly transfer PHI to an external doctor doesn’t guarantee that the exchange won’t be susceptible to hacking or data breaches. A software system can also be prone to internal cybersecurity threats. Generally, adopting a health information software package is not enough to ensure adherence to compliance regulations.
At Compliancy Group, while we don’t offer HIM software, we do provide comprehensive software packages that can help you implement policies and procedures to properly manage, protect, and keep confidential the PHI contained within your information management system. Our software enables you to keep all your sensitive data safe by:
- Providing access to compliance training modules relevant to all staff members who handle PHI
- Tracking employee training progress, completion, scores, and renewals
- Making available organizational policies and procedures regarding the compliant use of sensitive information
- Enabling you to manage all aspects of employee compliance training
- Tracking, managing, and reporting non-compliance incidents
- Conducting audits and risk assessments and reporting corrective actions
- Alerting you to updates to critical federal and state healthcare regulations
- Tracking all compliance-related activities through a centralized dashboard
At Compliancy Group, we understand the complexities and challenges of using health information management software. See how working with us enhances the safety and security of your organization’s system.
