The Health Insurance Portability and Accountability Act (HIPAA) is a federal law that protects the privacy and security of patient protected health information (PHI). Provider and business associate employees should sign several HIPAA-related forms (“HIPAA Forms for Employees”) to ensure that providers and business associates have proper safeguards in place to protect PHI privacy and security.
These HIPAA compliance forms include HIPAA non-disclosure or confidentiality agreements; and HIPAA training acknowledgment forms for employees. By signing these two HIPAA Forms for employees, employees provide written assurances that they have been trained on an organization’s policies and procedures on privacy and security; that they have read and understood this compliance training; and that they will abide by these procedures and by HIPAA regulations.
HIPAA compliance forms for employees are crucial to the compliance process. Having staff review and sign these forms helps your organization fulfill its HIPAA obligations. These forms also help build trust within the organization and with the patients and families who depend on the proper handling of their protected health information (PHI). In this article, we’ll review the various HIPAA forms for employees.
HIPAA Non-Disclosure or Confidentiality Agreement
When employees sign a HIPAA confidentiality or non-disclosure agreement (NDA), they agree that they will protect the confidentiality of the PHI that they access. They also agree that they will access PHI only as authorized by their job roles. When an employee signs an NDA, the employee agrees that the employee will not share PHI with a third party, unless authorized to do so.
HIPAA Training Acknowledgment Form for Employees
Because employee training is crucial to healthcare compliance, organizations must document, using HIPAA forms for employees, that individuals received the training required to do their jobs. By signing the HIPAA training acknowledgment form for employees, a person verifies they have been trained according to the law; that the person understands the training; and that the person agrees to abide by the training. In a HIPAA training acknowledgment form, a trainee should acknowledge their obligation to understand and follow HIPAA regulations.
Create HIPAA Forms for Employees With Compliance Software
Employee HIPAA compliance forms ensure staff members understand and are committed to fulfilling their legal obligations regarding patient privacy and security. Conducting your compliance activities requires having the correct HIPAA compliance forms – the HIPAA training acknowledgment form and the HIPAA non-disclosure form or confidentiality agreement – on hand.
When ensuring your employee forms meet HIPAA requirements, you can rely on software support from Compliancy Group. We provide the latest templates for the HIPAA documents you need. We also offer comprehensive training for your employees, which includes all the policies and procedures they must be trained on, must follow, and must acknowledge that they understand and will follow.
When considering a compliance software provider, you should ask about other features of their software that streamline compliance activities. Such features should include:
- A dashboard that helps you track all activities
- Access to all HIPAA training modules and tracking of employee training progress, completions, and exam scores
- Automation of administrative tasks
- Templates documents outlining all compliance policies and procedures, which employees can access easily
- Templates and guidance for conducting risk assessments and internal audits, including report creation
- Intake of incident reports and incident management
If you’re not sure how to create compliance documents like the HIPAA training acknowledgment form for employees, we can help. Contact Compliancy Group today to learn how our software and other solutions help you stay on top of all the HIPAA compliance forms for employees.
