All staff members must complete HIPAA compliance training regularly so that they thoroughly understand what constitutes protected health information (PHI), how it can be shared safely, and the consequences of failing to comply with HIPAA regulations.
Limit Access & Secure PHI
Only authorized personnel should have access to PHI on a need to know basis. This includes files such as charts, billing records, x-rays, etc. With the rise of cyberattacks targeting healthcare providers’ sensitive data, securing PHI has become even more critical. Using methods such as firewalls and encryption help to secure electronic PHI from unauthorized access or disclosure.
Report Breaches Promptly
Timely reporting of breaches can limit the damage caused by the incident and prevent further unauthorized disclosures from happening in the future. Incidents that compromise PHI must be reported to the Department of Health and Human Services (HHS) and affected patients. Dental practices must ensure that they comply with HIPAA breach reporting standards as well as potential state level reporting requirements.
Review Business Associate Agreements
Dental practices must have signed BAAs in place with any vendor with the potential to access PHI (business associates). A BAA is a legal document that outlines how PHI will be used, accessed, and protected by the vendor. Dental practices cannot work with business associates without a signed BAA.
How Compliancy Group Manages Dental Practice HIPAA Compliance
As the sole endorsed HIPAA solution for the American Dental Association (ADA), Compliancy Group is the leading provider of HIPAA compliance software for dental practices. Our software helps dentists, and their staff, manage all aspects of HIPAA compliance. The platform includes policies and procedures, risk assessments, employee training, and compliance tracking.
With Compliancy Group’s platform “The Guard”, dental practices can easily identify potential risks to patient privacy, and take proactive measures to prevent breaches. Our software also provides a comprehensive set of tools for managing security incidents, including incident response plans and breach notification templates. Overall, Compliancy Group offers a powerful solution that simplifies the process of achieving and maintaining HIPAA compliance for dental practices of all sizes. Find out why ADA chose us for their Members!