Access to Healthcare Data

According to a recent report, the national turnover rate for registered nurses reached 27.1% in 2021. This statistic highlights the reality that the demand for qualified and talented employees in the medical field is a challenge facing nearly every employer in the medical arena.

Without procedures and practices to address when employees leave your organization, employee turnover in healthcare can pose a risk to your HIPAA compliance.

HIPAA Risks from Employee Turnover in Healthcare – Access to Healthcare Data

You may not know it, but HIPAA Rules and Regulations address employees leaving your employment. Specifically, the HIPAA Security Rule demands “formal, documented instructions for ending employment and closing off internal and external access.”

Because of how the law was written, you won’t find precise do’s and don’ts to follow when facing employee separation or termination. But because one of HIPAA’s primary points of emphasis is controlling the access to and privacy of patients’ protected health information (PHI), here are a few wise actions that you should include when offboarding employees:

  • Revoke employee access to any systems containing ePHI immediately upon separation, including email, data storage, Electronic Medical Record systems, and Human Resources, including remote access.
  • Retrieve any devices or physical records containing PHI or ePHI in the employee’s possession and require them to sign affirmations that they no longer possess any PHI.
  • Remove all employee access to the physical site by retrieving keys and keycards or changing security codes.

Make Sure You’re HIPAA Compliant

We can provide you with HIPAA employee termination procedures to

ensure your business is protected.