How to Comply with Tennessee HIPAA Laws

Tennessee HIPAA Laws

If you’re a healthcare provider treating patients in Tennessee, you are likely wondering, what are Tennessee HIPAA laws? While some states have their own privacy laws, some of which impose stricter requirements than HIPAA, Tennessee is not one of those states. However, Tennessee does have stricter breach notification laws than HIPAA. Find out more about Tennessee HIPAA laws here.

Tennessee HIPAA Laws

To meet the requirements of the HIPAA regulations, healthcare organizations (healthcare providers, healthcare vendors, and MSPs) must implement a HIPAA compliance program. Most federal HIPAA requirements apply at the state level in Tennessee as well.

Security Risk Assessments, Gap Identification, and Remediation

To be HIPAA compliant, it is crucial to identify where your deficiencies lie. To do so, healthcare organizations must conduct six self-audits annually. These self-audits uncover weaknesses and vulnerabilities in your security practices. To ensure that your organization meets HIPAA safeguard requirements, you must create remediation plans. Remediation plans list your identified deficiencies and how you plan to address them, including actions and a timeline.

HIPAA Policies and Procedures

To ensure that you meet HIPAA Privacy, Security, and Breach Notification requirements, you must implement written policies and procedures. These policies and procedures must be customized for your practice’s specific needs, applying directly to how your business operates. To account for any changes in your business practices, you must review your policies and procedures annually and make amendments where appropriate.

Tennessee HIPAA Training

HIPAA imposes employee training requirements that are the same regardless of the healthcare organization’s state. Tennessee HIPAA training must be provided to each employee that has the potential to access PHI. HIPAA training must be provided annually, in which employees must legally attest that they understand and agree to adhere to the training material. 

Business Associate Agreements

Business associate agreements must be signed with each of your business associate vendors. HIPAA defines a business associate as any entity that performs a service for your practice that gives them the potential to access PHI. Common examples of business associates include electronic health records platforms, email service providers, online appointment scheduling software, and cloud storage providers. 

You cannot use any vendor and be HIPAA compliant. They need to be willing and able to sign a business associate agreement (BAA). A BAA is a legal contract that requires each signing party to be HIPAA compliant and be responsible for maintaining their compliance. When a vendor doesn’t sign a BAA, it cannot be used for business associate services.

Incident Management

To comply with the HIPAA Breach Notification Rule, you must have a system to detect, respond to, and report breaches. Employees must also have the means to report incidents anonymously and be aware of what to do if they suspect a breach has occurred.

Let’s Simplify Compliance

Do you need help with HIPAA? Compliancy Group can help!

Learn More!
HIPAA Seal of Compliance

HIPAA Notice of Privacy Practices in Tennessee

Under HIPAA regulations, covered entities are required to provide individuals with a Notice of Privacy Practices in plain language that contains: