What is HIPAA Access Management?
HIPAA access management is an integral part of security and compliance. Access management enables organizations to limit access to sensitive data through security controls. As much of HIPAA regulates the use and disclosure of PHI, access controls also tie into HIPAA.
The HIPAA Privacy Rule, in particular, requires employee PHI access to be restricted to the “minimum necessary” that allows the individual to perform their job functions. As a result, healthcare organizations must have information access management systems. HIPAA access management controls which employees can view certain information.
For example, someone working as an administrative assistant only needs access to the information required to book an appointment, such as the patient’s name, contact information, and how much time to block off for the appointment. Whereas the doctor would need access to the patient’s medical history to treat the patient, the admin would not need it for appointment scheduling.
To implement a HIPAA access management system, organizations must:
- Create unique login credentials for each employee
- Prohibit employees from sharing their login with others
- Have the ability to attribute actions to specific individuals
- Restrict access to information based on employee job function
- Amend information access for individuals that change roles within the organization
- Enforce the use of secure passwords
- Track logon and logoff activity