New employees are required to be trained on all topics. Some of the topics require annual refresher training, while others should be covered if changes in job procedures or equipment create new hazards.
There is no specification for how long HIPAA and OSHA training for dental offices should last. What matters most is the content of the training and that the information is taught effectively.
Be Able to Prove HIPAA and OSHA Training Was Done
The enforcement arms of HIPAA and OSHA are much like your high school algebra teacher – having the correct answer is meaningless if you can’t show your work.
HIPAA requires that training is documented. They don’t define how it should be done, but it’s a violation if you can’t retrieve the information during an audit.
OSHA is much more specific about documenting training. OSHA training records should include the training date, training content, trainer names and qualifications, and attendee’s names and job titles.
OSHA also requires:
- Employee training records to be maintained for three years
- Employee training records to be available to the employee
- If a practice is sold, employee records to be transferred to the new owner
- If a practice closes, employee records to be offered to the National Institute for Occupational Safety and Health
Understand the Consequences of Not Staying OSHA Compliant
Training isn’t the only requirement to stay compliant with HIPAA and OSHA, but training must be a foundational piece of your overall compliance strategy.
OSHA citations can be issued if only one employee misses required training. Fines can range from $0 – $70,000 per citation depending upon the severity of the violation.
Depending upon the part of the regulation that was violated, HIPAA fines can be as high as $1.5 million. Employees may be subject to civil or criminal penalties. In the event of a breach, inadequate or undocumented training creates a greater risk of lawsuits. Medical professionals could face charges for ethical violations, leading to sanctions or even the loss of a license.
Know the Most Common HIPAA and OSHA Citations and Violations