HIPAA Compliance Checklist for Software Development

HIPAA Compliance Checklist for Software Development

Healthcare providers rely on a variety of software services to run their practices. These healthcare practices need to be selective. When they look for which software service is right for their practice, their main concern is whether or not that software is HIPAA compliant. We developed this HIPAA compliance checklist for software development to provide guidance on what your software must include to comply.

HIPAA Compliance Checklist for Software Development

When healthcare organizations use your software to create, maintain, store, transmit, or receive protected health information, your software must be HIPAA compliant. HIPAA compliant software has certain security controls to protect the sensitive health information. As such, when developing your software, you must keep in mind how your software will keep patient information private and secure.

This HIPAA compliance checklist for software development provides an overview of the controls that must be in place:

Access Controls

  • Unique Login Credentials
  • Role-based Access
  • Automatic Logoff
  • Emergency Access

User Authentication

  • Unique Login Credentials
  • Multi-factor Authentication

Audit Controls

  • Tracking Data Access

Encryption

  • End-to-End Encryption

Transmission Security

  • SSL and TLS

Data Backup

  • Offsite Data Backup

Business Associate Agreements

  • Sign Business Associate Agreements

HIPAA rules and regulations require each of these controls to meet the criteria of a HIPAA compliant software platform. Each of these controls is meant to ensure the confidentiality, integrity, and availability of PHI (required by the HIPAA Security Rule) and appropriate PHI access by authorized users (required by the HIPAA Privacy Rule).

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HIPAA Seal of Compliance

Access Controls

The HIPAA Privacy Rule requires adherence to the minimum necessary standard. As such, software users should only have access to the data needed to perform their job functions. To adhere to this standard, healthcare organizations must “Implement technical policies and procedures for electronic information systems that maintain electronic protected health information to allow access only to those persons or software programs that have been granted access rights.” Your software must allow administrators to do so.

User Authentication

HIPAA compliant software includes a means to authenticate and manage users. HIPAA compliant software enables administrators to provide unique login credentials for each employee. The HIPAA Security Rule requires healthcare providers to “Implement procedures to verify that a person or entity seeking access to electronic protected health information is the one claimed.” Your software must allow administrators to do so.

Audit Controls

It is essential to implement audit controls to prevent and easily detect unauthorized access to ePHI and excessive ePHI access by authorized employees (ensuring adherence to the minimum necessary standard). Healthcare providers must “Implement hardware, software, and/or procedural mechanisms that record and examine activity in information systems that contain or use electronic protected health information.” Your software must allow administrators to do so.

Encryption</