Why You Need HIPAA Compliance Software

Using a software solution for task management makes it easier to track progress and establish a timeline for tasks. A HIPAA software solution makes meeting HIPAA requirements manageable for businesses of all sizes.

HIPAA compliance software serves as a project management tool to ensure that you meet all HIPAA requirements in a reasonable timeframe. While there are many software solutions for HIPAA compliance, many of them do not include everything you need to satisfy the law.

So what should you look for from your HIPAA compliance software provider?

A Total HIPAA Compliance Software Solution

A total HIPAA compliance software solution includes everything you need to satisfy the law. Without HIPAA software, managing the complex tasks required for compliance can be confusing and overwhelming.

Security Risk Assessments, Gap Identification, and Remediation

Each year, businesses working in healthcare (covered entities, business associates, MSPs, and software providers) must complete a security risk assessment (SRA). By completing an SRA, gaps in your organization’s HIPAA safeguards are uncovered. To be HIPAA compliant, you must address identified deficiencies with remediation efforts. A good HIPAA software will allow you to do all of this seamlessly, giving you a single-pane view of your compliance gaps and what you need to do to remediate them.

HIPAA Policies and Procedures

HIPAA policies and procedures are an essential part of any effective compliance program. HIPAA requires businesses to tailor their policies and procedures to apply directly to how their business operates. Using HIPAA software makes it easy to implement policies and procedures that make sense for your business while ensuring that you have everything in place to meet the HIPAA Privacy, Security, and Breach Notification Rules.

Employee Awareness Training

Employee training is integral to the success of your compliance program. Using a HIPAA software solution, all employee HIPAA and cybersecurity training is managed and tracked in one convenient location. HIPAA compliance software also stores all employee training attestations and sends reminders when it’s time for employees to receive their annual training.

Business Associate Agreements

Managing your business associate vendors doesn’t have to be complicated or time consuming. Any vendor that has the potential to access protected health information (PHI) needs to sign a business associate agreement (BAA). Some examples of business associate vendors include electronic health record platforms, email service providers, online appointment schedulers, teleconferencing platforms, cloud storage services, and many more. HIPAA software ensures that all of your business associate vendors have signed a BAA and stores them when they do.

Incident Reporting

HIPAA also requires incidents affecting PHI’s confidentiality, integrity, and availability to be reported. HIPAA software allows anonymous incident reporting and alerts administrators when an incident has been reported.

A Security Risk Assessment alone will not make you HIPAA compliant.

We include all required assessments: Security, Administrative, Technical, Physical, Privacy and Device Audits. Plus, you get everything you need to remediate gaps.

The Guard has built-in policy and procedure templates that are customized to the unique needs of your practice or business.

We provide annual HIPAA training to educate you and your employees on HIPAA compliance.

Some inherent challenges of training come with managing who’s been trained, when they were trained, and how to track and prove that they truly understood the training they received.

The Guard has built-in reporting that tracks each employee’s training, as well as their attestation to their training. It also records their completion status and date, ensuring that your staff will always be up-to-date.

Assess and manage your vendors and Business Associates all from one location.

Business Associate Agreements must be signed and executed each year with all health care vendors. Agreements come stored in The Guard, saving you the time and money you’d otherwise spend with a HIPAA consultant or attorney.

The Guard also simplifies due diligence, giving you the tools to assess the status of your vendors’ privacy standards, security, and HIPAA compliance year after year.

Compliancy Group’s team of expert Compliance Coaches™ are always prepared to guide you through data breaches and OCR investigations, should they arise. Our Breach Support Staff is on call and will provide all of the necessary reports and documentation for your practice or business to confidently get through a data breach incident.

Incidents happen. Count on The Guard to give you a simple means of completely tracking and reporting all security incidents.

Built to address each element of the federal regulation, including increasingly important protocols for incident management.

We are the only software company in the industry to offer HIPAA Seal of Compliance Verification™

With the Seal of Compliance, you’ll be able to demonstrate that you’ve satisfied the full extent of the federal regulation. Display the Seal on your website, in your email signature, and in your physical location(s) to illustrate your commitment to HIPAA privacy and security.