Why You Need HIPAA Compliance Software
Using a software solution for task management makes it easier to track progress and establish a timeline for tasks. A HIPAA software solution makes meeting HIPAA requirements manageable for businesses of all sizes.
HIPAA compliance software serves as a project management tool to ensure that you meet all HIPAA requirements in a reasonable timeframe. While there are many software solutions for HIPAA compliance, many of them do not include everything you need to satisfy the law.
So what should you look for from your HIPAA compliance software provider?
A Total HIPAA Compliance Software Solution
A total HIPAA compliance software solution includes everything you need to satisfy the law. Without HIPAA software, managing the complex tasks required for compliance can be confusing and overwhelming.
Security Risk Assessments, Gap Identification, and Remediation
Each year, businesses working in healthcare (covered entities, business associates, MSPs, and software providers) must complete a security risk assessment (SRA). By completing an SRA, gaps in your organization’s HIPAA safeguards are uncovered. To be HIPAA compliant, you must address identified deficiencies with remediation efforts. A good HIPAA software will allow you to do all of this seamlessly, giving you a single-pane view of your compliance gaps and what you need to do to remediate them.
HIPAA Policies and Procedures
HIPAA policies and procedures are an essential part of any effective compliance program. HIPAA requires businesses to tailor their policies and procedures to apply directly to how their business operates. Using HIPAA software makes it easy to implement policies and procedures that make sense for your business while ensuring that you have everything in place to meet the HIPAA Privacy, Security, and Breach Notification Rules.
Employee Awareness Training
Employee training is integral to the success of your compliance program. Using a HIPAA software solution, all employee HIPAA and cybersecurity training is managed and tracked in one convenient location. HIPAA compliance software also stores all employee training attestations and sends reminders when it’s time for employees to receive their annual training.
Business Associate Agreements
Managing your business associate vendors doesn’t have to be complicated or time consuming. Any vendor that has the potential to access protected health information (PHI) needs to sign a business associate agreement (BAA). Some examples of business associate vendors include electronic health record platforms, email service providers, online appointment schedulers, teleconferencing platforms, cloud storage services, and many more. HIPAA software ensures that all of your business associate vendors have signed a BAA and stores them when they do.
HIPAA also requires incidents affecting PHI’s confidentiality, integrity, and availability to be reported. HIPAA software allows anonymous incident reporting and alerts administrators when an incident has been reported.