hipaa computer compliance checklist

Not every organization is large enough to have advisors and specialists on staff to help them out. That can be challenging, considering some areas are becoming more complicated, like technology.

Suppose an organization lacks an in-house IT department. In that case, it might turn to Managed Service Providers (MSPs) and Managed Security Service Providers (MSSPs) to address technology needs, and navigate the intricate requirements of HIPAA compliance. Reliance on external support can include the following.

Risk Assessment

These service providers use risk assessments to identify potential vulnerabilities in the organization’s IT infrastructure. This involves evaluating the confidentiality, integrity, and availability of electronic protected health information (PHI).

Security Infrastructure Implementation 

MSPs and MSSPs assist in deploying and managing robust security measures. This may include implementing firewalls, encryption protocols, access controls, and intrusion detection systems to safeguard sensitive healthcare data.

Regular Monitoring and Auditing 

Continuous monitoring is crucial for HIPAA compliance. MSPs and MSSPs ensure that systems are regularly monitored for any suspicious activities and conduct periodic audits to assess the effectiveness of security measures.

Incident Response Planning 

In the event of a security incident or data breach, MSPs and MSSPs help healthcare organizations develop and implement incident response plans. This includes containment strategies, investigation procedures, and communication protocols.

Software Updates and Patch Management 

Keeping software up-to-date is vital for security. MSPs and MSSPs ensure that all systems and software within the healthcare organization are patched regularly to address potential vulnerabilities.

A HIPAA Computer Compliance Checklist

No matter how big or small an organization is, compliance is mandatory. These organizations need help. And you can be there to offer that help. Why not add compliance to your already robust security offerings?

We’re at a point where guidelines are well established, and with an expert in compliance by your side, it can be easily managed.

The first step is to understand where compliance falls. A HIPAA computer compliance checklist gives you a starting point. While it has many nuances, it includes the following.

Access Controls 

This involves assigning unique user accounts for each individual and regularly reviewing and updating access permissions to ensure only those with a legitimate need have access.


To protect PHI from unauthorized access, it’s imperative to implement encryption measures both at rest and in transit. Compliance with HIPAA encryption standards is crucial, ensuring a secure environment for electronic health information.

Incident Response Plan 

Healthcare organizations should develop a comprehensive incident response plan that clearly defines roles and responsibilities for addressing security breaches. This plan outlines the steps to be taken in the event of a security incident, facilitating a swift and effective response.

Employee Training

Ensuring staff is aware of potential security threats and knows how to report incidents contributes to a culture of security within the organization.

Data Backups 

Ensuring backup copies are secure and easily recoverable after a data breach is essential for maintaining data integrity.

Mobile Device Management 

Implementing controls for mobile devices accessing ePHI, including encryption and remote wipe capabilities, is crucial. Educating staff on the secure use of mobile devices for work-related tasks further enhances security measures.

Secure Communication 

Using secure channels for communication, especially when transmitting ePHI, is a fundamental aspect of compliance. Implementing email encryption and secure messaging systems helps protect sensitive health information during communication.

This is your starting point. A complete checklist dives into all aspects of safeguarding data. It gives you what you need to keep your clients secure and compliant at the same time.

Cloud Computing and HIPAA Compliance Go Hand in Hand

It’s important to note that while cloud computing can enhance HIPAA compliance, organizations must carefully select cloud service providers, ensure that they offer HIPAA compliant services, and enter into Business Associate Agreements (BAAs) when necessary.

Additionally, healthcare organizations are responsible for implementing internal policies and procedures to align with HIPAA regulations, even when utilizing cloud services. This is where you can excel. When you partner with Compliancy Group, we’ll handle the compliance details while you handle what you do best: security.

Find out how compliance software can help you do what you do… better.