3. Employee HIPAA Training
HIPAA imposes training requirements for any employee with the potential to access protected health information (PHI). HIPAA training must be provided annually, with proof of training documented.
4. Business Associate Agreements
Business associate agreements (BAAs) must be signed with your clients and any business associate vendors you use to manage your client accounts. HIPAA defines a business associate as any entity that performs a service for a healthcare organization that gives them the potential to access PHI. Common examples of business associates include billing software, email service providers, practice management software, and cloud storage providers.
For a business associate to be HIPAA compliant, they must be willing and able to sign a business associate agreement. A BAA is a legal contract that requires each signing party to be HIPAA compliant and be responsible for maintaining their compliance. When a vendor doesn’t sign a BAA, it cannot be used for business associate services.
5. Incident Management
To comply with the HIPAA Breach Notification Rule, you must have a system to detect, respond to, and report breaches. Employees must be aware of what to do if they suspect a breach has occurred and have the means to report incidents anonymously.
How Compliancy Group Helps
Compliancy Group helps healthcare business consultants become HIPAA compliant. Our automated compliance software allows you to manage the complex web of HIPAA on your schedule. Our modern approach breaks your HIPAA program into manageable tasks, easing the compliance burden. Find out more!