How to Become HIPAA Compliant

When working in the healthcare industry, the question of how to become HIPAA compliant often arises. However, the HIPAA regulation is written in a way that is confusing to most healthcare professionals, without clear guidelines on what exactly needs to be done to become HIPAA compliant. To provide guidance on how to become HIPAA compliant, implementing an effective compliance program, and HIPAA requirements are discussed below.

What Does it Take to Be HIPAA Compliant?

The Department of Health and Human Services (HHS) Office of the Inspector General (OIG) released essential guidance on how to create a HIPAA compliance program. The guidance is called the Seven Fundamental Elements of an Effective Compliance Program.

The Seven Elements are the basic requirements that all effective compliance programs must address in order to adhere to the HHS Office for Civil Rights’ (OCR) strict HIPAA enforcement tactics.

  1. Implementing written policies, procedures, and standards of conduct.
  2. Designating a compliance officer and compliance committee.
  3. Conducting effective training and education.
  4. Developing effective lines of communication.
  5. Conducting internal monitoring and auditing.
  6. Enforcing standards through well-publicized disciplinary guidelines.
  7. Responding promptly to detected offenses and undertaking corrective action.
how to become hipaa compliant

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How to Get HIPAA Compliant with HIPAA Compliance Software

HIPAA to Become HIPAA Compliant

Developing an effective HIPAA compliance program that addresses each of the Seven Elements is manageable with a HIPAA compliance tool in place. It’s essential find HIPAA software that incorporates the full extent of the regulatory requirements to protect your organization from HIPAA breaches and fines.

So what does an effective HIPAA compliance program entail, and how to become HIPAA compliant?

Self-Audits. HIPAA requires you to conduct annual audits of your practice to assess Administrative, Technical, and Physical gaps in compliance with HIPAA Privacy and Security standards. Under HIPAA, a Security Risk Assessment is NOT ENOUGH to be compliant. This is one opportunity to utilize HIPAA compliance audit software.

Remediation Plans. Once you’ve identified gaps through your self-audits, you must implement remediation plans to reverse compliance violations.

Policies, Procedures, Employee Training. To avoid compliance violations in the future, you’ll need to develop Policies and Procedures corresponding to HIPAA regulatory standards. These policies and procedures must be regularly updated to account for changes to your organization. Annual staff training on these Policies and Procedures is required.

Documentation. Your organization must document efforts you take to become HIPAA compliant, such as using a HIPAA security software. This documentation is critical during a HIPAA investigation with HHS if you want to pass your HIPAA audit.

Business Associate Management. You must document all vendors with whom you share PHI, and execute Business Associate Agreements to ensure PHI is handled securely and mitigate liability. BAAs must be reviewed annually to account for changes to the nature of your relationships with your vendors.

Incident Management. If your practice has a data breach, you must have a process to document the breach and notify patients that their data has been compromised in accordance with the HIPAA Breach Notification Rule.

Become HIPAA Compliant Today!

Compliancy Group’s HIPAA compliance software is a total HIPAA solution. We offer clients a complete compliance package with everything you need to be HIPAA compliant. What’s even better is that when you work with Compliancy Group you don’t have to go through implementing an effective HIPAA compliance program on your own. Compliancy Group’s compliance guides walk clients through every step of compliance. We provide live support through virtual meetings, and verification and validation of your efforts. Upon completion of our implementation process, your Compliance Coach will review your compliance program to verify and validate that you have everything you need, issuing you our Seal of Compliance™. Working with Compliancy Group gives you confidence and peace of mind in your compliance!

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