Genelex is a leader in personalized medication management and has been a pioneer in DNA testing since 1987. Genelex now focuses exclusively on pharmacogenetic testing and clinical decision support software that evaluates potential drug-drug and gene-drug interactions. Genelex was faced with the daunting task of providing HIPAA privacy and security compliance and needed a solution that would allow a complete audit along with remediation and tracking.
How The Guard Resolved the Challenge:
Genelex contacted Compliancy Group, LLC to seek information about a compliance management software that could help them attain their goal of compliance, not only with HIPAA, but all other regulations as well. The solution they learned about was The Guard. The Guard is web-based software that allows any organization to correctly Achieve, Maintain, and Illustrate compliance. To achieve compliance the organization was provided with a complete Risk Analysis that covered the administrative, mechanical, and physical aspects of all rules of HIPAA. After completing the audits, The Guard was then able to create, at anytime, a current Risk Analysis that identified all the deficiencies Genelex had discovered.
Once the deficiencies or Gaps were identified, Genelex was able to create remediation plans online that all administrators could access, update, and complete. The Guard’s Document Manager allowed Genelex to create new policies and procedures as well as store all required compliance documentation for the necessary 6 years as prescribed by law. The Guard was even able to help keep all versions of each specific document thanks to the document manager. To maintain compliance, The Guard’s alerts and reminders were set to remind Genelex that compliance is not a one time ordeal, it is ongoing. Genelex needed a system that was thorough, cost effective, and manageable. The Guard gave the company all the necessary requirements and more.
Specific Benefits or impact gained
Today, Genelex enjoys the ability to illustrate at anytime what they have accomplished as it relates to HIPAA Compliance. They can show that they have performed a successful self-audit as well as proof of up-to-date policies and procedures that every employee has successfully attested that they understand. They also enjoy the ability to have multiple administrators access their compliance plan and keep it up-to-date. For instance, whether it’s the Privacy Officer having to deal with an incident or the Security Officer having to update the device list, both can access this specific information and simultaneously keep it protected. The Guard, being web-based, allows them the satisfaction that they can access their compliance program from anywhere.
“Bob Grant and the Compliancy Group have assisted our company’s HIPAA compliance efforts tremendously. In the weeks leading up to Omnibus implementation in September of 2013, Bob Grant met with our HIPAA committee weekly and readily answered questions and offered advice. Our company continues to use The Guard today to manage our contracts, our policies and our employee training. We are pleased to have partnered with an amazingly resourceful and attentive compliance team.” – Jennifer Rustan, Genelex Billing & Collection Supervisor